Manuscript Preparation Guidelines
The submitted manuscripts should have minimum basic standards to be able to read and interpret the content by the Editorial team. The submissions which do not meet these criteria will be sent back to the authors.
Article Types & Format
These are the articles which deal with unpublished data providing a detailed explanation of the Methods, Methodology and the results of an investigation supported by evidence.
These articles, in general, can be divided into sections:
Introduction: Identifies the aim of the research
Methods: Describes the methods applied, study design and the all the details regarding the selection and of the participants of the study
Results: Provides information regarding the results of the research
Conclusions: Addressing relevant implications for clinical practice or health policy
The deals with reporting of the literature review of the already published data, these provide a detailed in-depth discussion of significant research topics and their progress in the due time.
Case Reports are the articles dealing with the description of the symptoms, signs, diagnosis, treatment methods of a clinical condition. The case reports usually describe novel cases. These may also include a literature review of the reported cases.
These are the short articles written by the Editors or the Editorial staff of the journal.
These are the articles which deal with the discussion of different topics of a research in focus, providing information about the difficulties or solutions
Rectifications or adjustments made in the article, due to author’s errors
Articles are written by experts in a specific field that promote a research or support the advancement of knowledge in the specified sections.
Letter to Editor
These are articles addressed to the Editor-in-Chief in agreement or disagreement to the specific content of a published article. Such letters may either be critical or praising or correct a perceived error or misrepresentation.
These articles deal with the individual viewpoint of the author on any of journals topic of interest.
The Basic structure of the manuscript includes the following sections:
Cover Letter, Title page, Abstract and keywords, Main Content, Acknowledgments, References, Tables, Figure legends.
The Cover letter is addressed to Editor-in-chief or the Special Issue editor of the Journal.
The letter includes the details about your choice of ASRJS for the publication of your article, Article title, acceptance of all the regarding the submission, statement of indicating no multiple submission or duplicate submission and the details regarding the conference (if the article presented at any).
It should specify the type of the article and any relation to your previously submitted or published article.
The cover letter should include the contact details of the corresponding author and should be duly signed by the corresponding author on behalf of all authors.
The title page of the manuscript must include the following information:
- Full title (informative and precisely in max 130 characters including spaces).
- Running title (max 75 characters, including spaces).
- List of Authors Names (including the last name followed by the first name, each author must be separated by a comma except the last author (separated by the phrase “and”).
- Institutional or organizational affiliation of each author.
- Corresponding author’s information (full mailing address, Telephone and Fax numbers, email address).
- Clinical Trial Registry or Grant Details
- Manuscript word count (excluding figures and tables).
Abstract and keywords
The Abstract must be concise and not more than 300 words and should briefly clear draft of the findings. An abstract must be understandable to the general reader. It should state the rationale, objectives, findings, and conclusions of the manuscript. The nonstandard abbreviations must be defined; it should not include any bibliographic citation.
Below the Abstract 3-5 keywords should be provided arranged in alphabetical order separated by a semicolon.
Use only standard abbreviations, use of nonstandard abbreviations may lead to confusion: The full term of the abbreviation should proceed on the first instance of its usage in the Abstract and main text. Do not use abbreviations in the title. The abbreviation used in any table or figure should be defined in each corresponding legend.
There is no précised determination regarding the classification of the main content. The author could specify the sections based on the type of the article and the requirements of the described study. The references should be indicated with the number of the corresponding reference in the references section and should be in superscript at the end of the statement.
The Figures and tables must be numbered as per the order of their citation in the text. The tables should be placed at the end of the references while the figures should be submitted as separate files.
Conflicts of Interest
Statement of regarding the conflict of interest among the authors should be mentioned in this section in order to avoid discrepancies after publication.
List in this section:
- The individuals or groups who do not satisfy the authorship but involved in the supporting activities of the research and preparation of the manuscript.
- The assistance of medical writing experts.
- All participating group authors who do not meet the full authorship criteria.
- Funding Sources and the financial disclosures for all authors.
Individual written consent should be obtained before including the information of the individuals in this section.
If the manuscript is presented at any conference or scientific meeting the details of the corresponding conference should be included in this section.
Authors are responsible for the accuracy and completeness of their references and for correct text citation.
- References should follow the text and begin on a separate page.
- References must be double line spaced and numbered consecutively in order of appearance within the text, using the automated numbering tool of Word.
- Identify references in text, tables, and legends in Arabic numerals in parentheses, i.e. (7).
- List all authors when six or fewer; when seven or more, list only the first three and add et al.
- References used within tables or figure legends should be included in the reference list and numbered in consecutive order according to the table/figure citation in the text.
- Journals’ names should be abbreviated according to Index Medicus/Medline. If there is any doubt about the abbreviation of a journal name, it should be spelled out completely.
- Any references to studies (including books or articles) that have been accepted for publication, but not yet published, should indicate where they will be published and have the term “in press” in the reference in place of volume and page numbers. These must be updated prior to publication, if possible.
- Do not add a discussion or comment to a reference.
- Suffixes such as Jr, Sr, and III follow the author’s initials.
Examples of reference style:
1. Journal Article: Micha R, Peñalvo JL, Cudhea F, et al. Association Between Dietary Factors and Mortality From Heart Disease, Stroke, and Type 2 Diabetes in the United States. JAMA. 2017; 317(9):912-924.
2. Book: Domino FJ, Baldor RA, Grimes JA, Golding J, eds. 5-Minute Clinical Consult. 23rd ed. Philadelphia, PA: Lippincott Williams & Wilkins 2014; 492-498.
3. Chapter in book: Yaksh TL, Luo ZD. Anatomy of the pain processing system. In: Waldman SD, ed. Pain Management. 2nd ed. Philadelphia, PA: Elsevier/Saunders 2011; 10-18.
4. Web page reference: References to websites must always include the full link. (E.g. FDA Drug Safety Communication: FDA warns about rare but serious allergic reactions with the skin antiseptic chlorhexidine gluconate. https://www.fda.gov/Drugs/DrugSafety/ucm530975.htm)
The tables must be included in the text file after the references section of the manuscript.
Conditions for table preparation
- Should not include duplicate data that has been explained in the text
- Should be created using Table tools in word
- Should not be submitted as figures
- Should be number in the order of citation in the text
- References used within tables should be included in the reference list and numbered in consecutive order according to the table citation in the text.
Should be included at the end of the manuscript. The different expressions used to identify different parts of the figures should be clearly explained.
References used within figure legends should be included in the reference list and numbered in consecutive order according to the figure citation in the text.
Figures from already published content should be acknowledged, cited and should have approval from the copyright holder.
Figures and illustrations
Number all figures in the order of their citation in the text. Include a title for each figure (a brief phrase, preferably no longer than 10-15 words). Do not embed figures in the Word document. Figures must be submitted as individual .jpg or .tif files and have high enough resolution for publishing. Do not submit figures as Word, PowerPoint or PDF files.
Clinical photographs that identify an individual must be accompanied by a signed statement by the patient or legal guardian granting permission for publication of the pictures for educational purposes or must be masked to prevent identification of the patient.
Supplementary information that may be included in the online and will be required for supporting the different sections or finding is included under this section.
Pre Submission: ASRJS encourages the authors to verify the suitability of the article towards the desired ASRJS. The authors are requested to send the abstract of their manuscript to the editorial office to identify its suitability. These abstracts will undergo a quick review and an appropriate advice regarding the choice of the journal will be provided.
Submission: The authors could submit their manuscripts to the editorial office through the online submission system https://www.asrjspub.com/manuscript_submission or they could alternatively send their articles to the Editorial office as an attachment to the email.
All the articles should be submitted in .docx or Pdf format, and the images should not be embedded into the manuscript but should be included as separate files. In cases of multiple files, they could be compressed into RAR or ZIP files.
Submitted manuscripts should typically include the following elements:
Cover letter (required)
All the articles submitted towards ASRJS must be exclusive and short not be published or under consideration elsewhere.
Authors are encouraged to provide the names and contact information for 3–5 external reviewers and could also suggest the opposed reviewers if any.
All the submitted manuscripts will undergo an initial quality check for duplicate submission or plagiarism issues, only the accepted articles will undergo the peer review process for the deciding the probability of publishing the manuscript. The Peer review process would take a minimum of 4-6 weeks.
Article Processing Charges
ASRJS follows the Open Access Policy of publication, which does not charge the readers to access the content. This allows the readers to view, access, download and distribute the content without any limits, provided the original work is cited, under the term of “Creative Commons Attribution License”. The cost of the maintenance of journal will be recovered from authors for their published articles. We provide fast and affordable publication services.
ASRJS provides the author with very low article publications charges. Authors are requested to pay the article publication charge, to support the open access publishing process and to cover the production and archiving expenses.